Montana Rail Link Address Assignment

Application Instructions

There are specific instructions relating to each type of land lease or license service request.  Please reference the page regarding the service you require for details.  Below are the general instructions necessary for every service application and request.


Submit your application and check or money order for fee payment to:
Montana Rail Link, Inc.
Real Estate Administration
P.O. Box 16624
Missoula, MT 59808

  1. You must submit a fully completed Application Form. Please send the original application to MRL and retain a copy for your records.
  2. Any application fees must be paid at the time of submission of your application. All fees are non-refundable.Please make your check or money order payable to Montana Rail Link, Inc.
  3. An exhibit representing the location of the proposed lease property, with dimensions, should be attached to your application. See the sample Exhibit provided below for an example of what this item should look like and the kind of information it should include.
  4. A general location map of the property must also accompany your application. Examples include such data as county highway maps with the location marked, USGS topographical maps with the location marked, or applicable county tax maps with the area highlighted, etc. The proposed leased or licensed property should be highlighted.  Please indicate which direction is north.
  5. Insurance requirements for utilization of railroad property must be met. Please contact us for more information.

Processing of your application requires MRL management review and approval and may involve several departments at MRL. Please plan and allow for approximately six months to process your application.

The proposed site may not be used prior to the execution of a formal agreement with MRL.


An exhibit/sketch of the proposed leased property, with dimensions, should accompany all applications. Any planned improvements on the property, with dimensions from the nearest track, should also be depicted. Below is an example of what the sketch might look like and some of the dimensions it could include.

Try to provide as many details or landmarks that identify the premises as possible. Mileposts generally exist along every mile of the railroad and are similar in appearance to the mile markers found along interstates. If you have a GPS (Global Positioning System), please include property latitude and longitude.

Road Crossing

The United States Department of Transportation, through the Federal Railroad Administration, has set a national goal of reducing rail highway at grade crossings by 25%. This program involves the reduction of the number of at-grade crossings (either public or private) through elimination, consolidation, grade separation, and restriction of the number of new crossings installed.

As a means of improving safety and facilitating this goal, Montana Rail Link encourages the general public, cities and towns to cooperate in order to implement consolidation projects. New crossing requests will be encouraged to use alternate access by way of parallel or other roads leading to existing crossings.

If an application is made and approved, the applicant must enter into an agreement with the Railroad. Basic terms of the agreement are as follows:

  • Applicant will reimburse railroad for engineering review fees and will be obligated to pay an annual permit fee.
  • All construction work for new crossings and future maintenance from end of tie to end of tie must be performed by MRL forces and at the applicant's expense.
  • Grading, drainage and continued maintenance work on roadway approaches, is the sole responsibility of the applicant.
  • Any installation and maintenance of current or future warning devices required for the crossing (active or passive) is at applicant's sole expense.
  • Any relocation costs of a utility due to construction of a new crossing is the responsibility of the applicant.
  • Applicant will bear the cost of insurance coverage with minimum limits of $5,000,000 per occurrence and $10,000,000 aggregate.
  • Depending on work and proximity to tracks Railroad Protective Insurance may be required.

The Road Crossing Application must be printed out, completed and forwarded to Real Estate Administration along with a non-refundable $500 application fee made payable to Montana Rail Link, Inc. For questions, please contact us.

Please plan and allow for approximately six months to process your service request.

Additional Important Instructions

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